Registration Fees

Different types of conference attendees

Delegate

A person appointed by an NSGF or by the Central Branch to represent it at a World Conference

Observer

An individual member of an NSGF or Central Branch who attends a World Conference. An Observer does not normally have the right to vote or to speak

Companion

A person from outside the organization who travels with the delegate or observer sharing a room. Does not participate in the plenaries but participates in the rest of the program

Conference Prices

New Registration Prices

Registration and conditions

You can register as follows:

a) Conference registration only
b) Conference registration and sleeping in a shared room with 8 beds in Hostel Scout (30 places maximum, preference is given to those already registered who have opted for "REGISTRATION ONLY")
c) Registration with overnight stays in a double room
d) Accompanying person registration in a double room. Does not participate in the plenary sessions but in the rest of the program.
e) Registration with overnight stays in a single room

New registrants must fill out the form at the following address: https://madrid2021.aisg.es/inscripcion/

All payments must be made in EUROS including taxes and transaction fees, as payment must be made at no cost to the organizers. The cost of 15.00 EUR for each transfer received must be added to the final price.

It is recommended that you unify payments in a single transfer indicating in the concept of the transfer and this is very important the reservation number of each. (EN21XXX).

The transference receipt must be sent to the email:

29Wconftreasury@aisg.es

For the trips you must indicate it in the form and make the reservation before May 15 of 50% of the total amount. You will make the rest of the total amount on July 15th. These payments can be made by Visa, Mastercard or by deposit in a current account in the different account of the conference, which we will inform you later. For more information, please visit https://madrid2021.aisg.es/viajes/

Double Room (H.D.)

Payment in 2 installments:

 AmountPayment date
Installment 1€ 463,001-15 February 2021
Installment 2€ 462,001-15 May 2021
Total€ 925,00 

 

One-time payment:

 AmountPayment date
Option 1€ 925,001-15 February 2021
Opction 2€ 960,001-15 March 2021
Option 3€ 998,001-15 May 2021

(*) If you are sharing a room, you must fill in a registration form for each person.
(**) If you do not indicate with whom you want to share the organization will assign you a roommate.
(***) If for any reason the organisation is unable to assign you a roommate, it reserves the right to assign you a single room at your own expense.

Accompanying person Double Room (A.D.R.)

Payment in 2 installments:

 AmountPayment date
Installment 1€ 433,001-15 February 2021
Installment 2€ 432,001-15 May 2021
Total€ 865,00 

 

One-time payment:

 AmountPayment date
Option 1€ 865,001-15 February 2021
Option 2€ 902,001-15 March 2021
Option 3€ 938,001-15 May 2021

The Accompanying is a person from outside the organization who travels with the delegate or observer sharing a room. He or she does not participate in the plenary sessions, but in the rest of the program.

If you share a room, a registration form must be completed for each person.

 

Single Room (H.I.)

Payment in 2 installments:

 AmountPayment date
Installment 1€ 710,001-15 February 2021
Installment 2€ 710,001-15 May 2021
Total€ 1.420,00 

One-time payment:

 AmountPayment date
Option 1€ 1.420,001-15 February 2021
Option 2€ 1.450,001-15 March 2021
Option 3€ 1.490,001-15 May 2021

Single room or double room (single use)

Registration Only (I.S.)

Payment in 2 installments:

 AmountPayment date
Installment 1€ 325,001-15 February 2021
Installment 2€ 325,001-15 May 2021
Total€ 650,00 

 

One-time payment:

 AmountPayment date
Option 1€ 650,001-15 February 2021
Option 2€ 687,001-15 March 2021
Option 3€ 723,001-15 May 2021

* Not including breakfasts at the Meliá Hotel

Shared room at Hostel Scout (H.8)

Payment in 2 installments:

 AmountPayment date
Installment 1€ 400,001-15 February 2021
Installment 2€ 400,001-15 May 2021
Total€ 800,00 

 

One-time payment:

 AmountPayment date
Option 1€ 800,00 1-15 February 2021
Option 2€ 840.00 1-15 March 2021
Option 3€ 873,001-15 May 2021

(*) Limited Places 30 in Hostel Scout

(**) Breakfasts do not enter the Hotel Meliá.

(***) The Scout Hostel includes in the price:

  • Conference Registration
  • Shared room with 8 people of the same sex
  • Breakfast at the Hostel Scout
  • Lunch and Dinner at the Meliá Hotel

(****) Transportation from Hostel Scout to Hotel Meliá is not included in these prices

Extra night

Extra nights

Extra night in a single room with breakfast€ 125,00
Extra night in double room with breakfast€ 60,00 
Extra night Hostel Scout€ 25,00

Payments for extra nights will be made as follows:
If you choose the option of two installments will be added to the second installment.
If you choose the option of a single payment, it will be added to the total and paid on the chosen date.

The price of the extra nights is for the accommodation of two people. If you make individual use, the cost will be for a double room for individual use.

Inscribed Madrid2020

Considerations on the registrations already made (Produced by COVID-19):

    1. The registrations that were made for a single payment (one quota or installment) before May 15, 2020, pass with the same conditions; and the payment must be made before May 15, 2021. SINGLE PAYMENT before May 15, 2021. Updates can be made to the registration in order to move to better conditions.
    2. The registrations that had two installments on 15 February and 15 May 2020 and had not paid any installment (or quota); in order to maintain the same price, are transferred to the OPTION: 2 INSTALLMENTS OR QUOTAS (15 February and 15 May 2021).
    3. The registrations that had two installments on 15 February and 15 May 2020 and had paid the first installment (or quota); the second installment will be paid on 15 May 2021. In the case of receiving the total amount before 15 February 2021, would be transferred to the OPTION: 2 INSTALLMENTS OR QUOTAS. 
    4. For the persons who had the registration of 3 installments or quotas in the year 2020, to maintain their conditions they must have made the payment of the second installment or quota before 15 November 2020, and the third before 15 February 2021. In the case of noncompliance, they will be promoted from level one to the OPTION: 2 INSTALLMENTS OR QUOTAS and, finally, to SINGLE PAYMENT before the 15 May, 2021. 
    5. Change to the Hostel Scout: Preference is given to those who opted for the modality of attendance modality “REGISTRATION ONLY” with Camping. We offer a shared room with 8 beds in the Hostel Scout (there are only 30 places). 
    6. If you wish to make any changes in the Hotel, you can notify it by email: 29WConf@aisg.es
    7. If you have requested some extra nights you must increase the price of the extra nights to the price of the quota on the payment date of 01-15 May 2021.

PAYMENT DATE

D.R.= Double Room

S.R.= Single Room

A.D.R.= Accompanying person Double Room

R.O. = Only Registration

R.8 = Room with 8 in Hostel Scout

 

OUTSTANDING FEES

Registered

D.R.

A.D.R.

S.R.

O.R.

R.8

01-15 FEBRUARY 2021  

€ 297,00

€ 263,00

€ 448,00 

€ 200,00

€ 275,00

01-15 MAY 2021

€ 297,00

€ 263,00

€ 448,00

€ 200,00

€ 275,00




Cancellation Policy

Cancellation of the registration will result in a penalty on the amount paid, as compensation for cancellation. The registration can be applied to another person not previously registered, without any cost:
- 20% before February 15, 2021
- 50% by May 15, 2021
- After May 15 there will be no refunds.

If the situation of the Covid19 or a similar one were to be repeated, which would force the cancellation of the conference, the conditions of cancellation and return would be as follows:

The following expenses will be deducted from the amount received:
- Bank transfer costs,
- Exchange rate difference
- Compensation for cancellation 3 %.

New registrants must fill out the form at the following address:  https://madrid2021.aisg.es/en/registration-fees/